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2025 Meatballs & Music Saturday

Event Chairs: Julie Collins and Sam McVicker

DETAILS:

This is it - the big day! Biggest fundraiser of the year! We ask that ALL PTMB MEMBERS and NON-MEMBER MUSIC parents and guardians take a minimum of one shift to make this day a success. (Other adult family members are welcome to take shifts as well - any and all help with this event is GREATLY appreciated! No clearances needed.)

Volunteers are encouraged to choose a shift opposite your student's performance time.  Here is the performance schedule:

Performance schedule:

Group Performance Time Performance Location    
PTHS Band/Chorus/Orchestra Song 3:00 PM Auditorium    
PT Middle School Orchestras 3:10 PM Auditorium    
PT High School Orchestra 3:40 PM Auditorium    
PT Middle School Choir 4:00 PM Auditorium    
PT High School Rowdy Rhythm (Choir) 4:30 PM Auditorium    
ROOM 100 (A Cappella Group) 4:50 PM Auditorium    
PT Middle School Band 5:20 PM Auditorium    
Transition 5:50 PM Auditorium to Gym    
Winter Guard 6:00 PM Gym    
Transition 6:30 PM Gym to Auditorium    
PTHS Concert Band 6:40 PM Auditorium    
PTHS Wind Symphony 7:00 PM Auditorium    
PTHS Jazz Band 7:20 PM Auditorium
PTHS Marching Band 7:45 PM Gym
January 25, 2025
Saturday Morning Set Up
Start Time: 9:00 am
End Time: 12:00 pm

Set up cafeteria, 50/50 raffle area, greeters tables, take-out area, basket tables, dessert and drink areas; Report to HS Cafeteria

Available Spots
January 25, 2025
Cashiers Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Distribute pre-sale tickets, sell walk-in tickets & count tickets sold; Report to HS Lobby

Available Spots
1 remaining:  
January 25, 2025
Cashiers Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Distribute pre-sale tickets, sell walk-in tickets & count tickets sold; Report to HS Lobby

Available Spots
2 remaining:  
January 25, 2025
Take-out Orders Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Collect tickets at Take Out entrance; Fill in order sheet; Distribute Take-out orders to diners; Report to HS Lobby. Brian Hyjurick Lead

Available Spots
1 remaining:  
January 25, 2025
Take-out Orders Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Collect tickets at Take Out entrance; Fill in order sheet; Distribute Take-out orders to diners; Report to HS Lobby. Brian Hyjurick Lead

Available Spots
2 remaining:  
January 25, 2025
Dining Room Host/Hostess Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Greet guests, collect tickets at Eat In Entrance; Fill in order sheet; and assign parties to tables; Report to Eat In Entrance. Kim Mitchell Lead

Available Spots
3 remaining:  
January 25, 2025
Dining Room Host/Hostess Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Greet guests, collect tickets at Eat In Entrance; Fill in order sheet; and assign parties to tables; Report to Eat In Entrance. Kim Mitchell Lead

Available Spots
3 remaining:  
January 25, 2025
Waiter Management Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Supervise/Manage students in Cafeteria to wait and clear tables and keep dining room running efficiently; Report to HS Cafeteria. Margi Swellie and Michelle Chenevert lead

Available Spots
2 remaining:  
January 25, 2025
Waiter Management Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Supervise/Manage students in cafeteria to wait and clear tables and keep dining room running efficiently; Report to HS Cafeteria. Margi Swellie and Michelle Chenevert lead

Available Spots
2 remaining:  
January 25, 2025
Kitchen Cook Shift 1
Start Time: 8:00 am
End Time: 12:00 pm

Cooking Sauce & Noodles; Report to HS Kitchen. Bob Collins & Greg McVicker Lead

Available Spots
1 remaining:  
January 25, 2025
Kitchen Cook Shift 2
Start Time: 12:00 pm
End Time: 4:00 pm

Cooking Sauce & Noodles; Report to HS Kitchen. Bob Collins & Greg McVicker Lead

Available Spots
2 remaining:  
January 25, 2025
Kitchen Cook Shift 3
Start Time: 4:00 pm
End Time: 7:00 pm

Cooking Sauce & Noodles; Report to HS Kitchen. Bob Collins & Greg McVicker Lead

Available Spots
3 remaining:  
January 25, 2025
Kitchen Cook Shift 4
Start Time: 7:00 pm
End Time: 10:00 pm

Finish up in kitchen; Package leftovers; Report to HS Kitchen. Bob Collins & Greg McVicker Lead

Available Spots
3 remaining:  
January 25, 2025
Dish Washer
Start Time: 7:00 pm
End Time: 9:30 pm

Assist Cafeteria Staff running pans and service items through dishwasher. Bob Collins and Greg McVicker lead

Available Spots
1 remaining:  
January 25, 2025
Sauce Slinger Eat In Shift 1
Start Time: 1:00 pm
End Time: 4:30 pm

Prepare plates for eat in diners; Report to HS Kitchen

Available Spots
2 remaining:  
January 25, 2025
Sauce Slinger Eat In Shift 2
Start Time: 4:30 pm
End Time: 8:00 pm

Prepare plates for eat in diners; Report to HS Kitchen

Available Spots
4 remaining:  
January 25, 2025
Sauce Slinger Take Out Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Prepare carry out containers for Take Out Diners; Report to HS Kitchen

Available Spots
2 remaining:  
January 25, 2025
Sauce Slinger Take Out Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Prepare carry out containers for Take Out Diners; Report to HS Kitchen

Available Spots
2 remaining:  
January 25, 2025
Salads/Rolls Shift 1
Start Time: 1:00 pm
End Time: 4:30 pm

Fill orders for Eat-In and Take-out Salads and rolls; Report to HS Kitchen. Elyse Tedeschi Lead

Available Spots
January 25, 2025
Salads/Rolls Shift 2
Start Time: 4:30 pm
End Time: 8:00 pm

Fill orders for Eat-In and Take-out Salads and rolls; Report to HS Kitchen. Elyse Tedeschi Lead

Available Spots
1 remaining:  
January 25, 2025
Dessert Pick-up and Transport
Start Time: 10:00 am
End Time: 12:30 pm

Drivers to help transport desserts on Saturday morning at 10 am. Location TBD to the high school. The desserts must lay flat and can only be stacked two high. Best if you have a larger SUV type vehicle (with flat fold-down seats - no open bed trucks).

Available Spots
January 25, 2025
Desserts - Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Cut Desserts, place on either cart for dining room or in take out containers; Report to Dessert Room. Becky and Brian Lipinski Lead

Available Spots
2 remaining:  
January 25, 2025
Desserts - Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Cut Desserts, place on either cart for dining room or in take out containers; Report to Dessert Room. Becky and Brian Lipinski Lead

Available Spots
3 remaining:  
January 25, 2025
Beverage Station Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Restock drinks and prepare & restock coffee table as needed in Cafeteria at bottom of steps; Report to Coffee Table. Lisa Craft lead

Available Spots
January 25, 2025
Beverage Station Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Restock drinks and prepare & restock coffee table as needed in Cafeteria at bottom of steps; Report to Coffee Table. Lisa Craft lead

Available Spots
January 25, 2025
Basket Security
Start Time: 9:00 am
End Time: 11:30 am

Sit in the LGI with the baskets.

Available Spots
January 25, 2025
Basket Security
Start Time: 11:30 am
End Time: 2:00 pm

Sit in the LGI with the baskets.

Available Spots
January 25, 2025
Basket Ticket Sales Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Sell basket tickets; Report to basket tables

Available Spots
2 remaining:  
January 25, 2025
Basket Ticket Sales Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Sell basket tickets; Report to basket tables

Available Spots
4 remaining:  
January 25, 2025
Basket Distribution to Winners
Start Time: 8:00 pm
End Time: 10:30 pm

Notify winners/distribute baskets; Report to basket tables

Available Spots
5 remaining:  
January 25, 2025
50/50 Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Outgoing folks needed to sell 50/50 tickets throughout venue; Report to HS lobby 50/50 Table. Mandy Feitt Lead

Available Spots
January 25, 2025
50/50 Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Outgoing folks needed to sell 50/50 tickets throughout venue; Report to HS lobby 50/50 Table. Mandy Feitt Lead.

Available Spots
1 remaining:  
January 25, 2025
Photographer Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Take pictures throughout entire venue

Available Spots
1 remaining:  
January 25, 2025
Photographer Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Take pictures throughout entire venue

Available Spots
1 remaining:  
January 25, 2025
Performance Management Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Supervise/Manage students in performance areas to keep flow of performers and monitor students in performance area; Report to HS lobby

Available Spots
1 remaining:  
January 25, 2025
Performance Management Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Supervise/Manage students in performance areas to keep flow of performers and and monitor students in performance area; Report to HS lobby

Available Spots
2 remaining:  
January 25, 2025
Blackbox Monitor Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Assist in the Black Box as needed and monitor interactive music activities and children participating. Report to Black Box theater. Joanne Gudenburr Lead

Available Spots
1 remaining:  
January 25, 2025
Blackbox Monitor 2
Start Time: 5:00 pm
End Time: 8:00 pm

Assist in the Black Box as needed and monitor interactive music activities and children participating. Report to Black Box theater. Joanne Gudenburr Lead

Available Spots
1 remaining:  
January 25, 2025
Floater Shift 1
Start Time: 2:00 pm
End Time: 5:00 pm

Filling areas of need as directed - APPRECIATED!

Available Spots
2 remaining:  
January 25, 2025
Floater Shift 2
Start Time: 5:00 pm
End Time: 8:00 pm

Filling areas of need as directed - APPRECIATED!

Available Spots
2 remaining:  
January 25, 2025
End of Night Sales/Donation Crew
Start Time: 6:30 pm
End Time: 9:30 pm

Conduct end of night sales and donation of leftovers to Meals on Wheels; Report to HS Lobby or Kitchen.

Available Spots
2 remaining:  
January 25, 2025
End of Night Inventory Relocation Driver
Start Time: 9:30 pm
End Time: 10:30 pm

Drivers with SUVs/Trucks needed to relocate leftover M&M inventory to new shed under bleachers.

Available Spots
2 remaining: