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2027 Meatballs & Music Saturday

Event Chair: Julie Collins

DETAILS:

This is it - the big day! Biggest fundraiser of the year! We ask that ALL PTMB MEMBERS and NON-MEMBER MUSIC parents and guardians take a minimum of one shift to make this day a success. (Other adult family members are welcome to take shifts as well - any and all help with this event is GREATLY appreciated! No clearances needed.)

VOLUNTEERS ARE ENCOURAGED TO CHOOSE A SHIFT OPPOSITE YOUR STUDENT'S PERFORMANCE TIME.  WE NEED BAND AND WIND SYMPHONY PARENTS TO VOLUNTEER THE FIRST SHIFT AND CHOIR AND ORCHESTRA PARENTS TO VOLUNTEER THE SECOND SHIFT!!  

Here is the performance schedule:

Performance schedule:

Group Performance Time Performance Location
PTHS Band/Chorus/Orchestra Song 3:00 PM Auditorium
PT Middle School Orchestras 3:10 PM Auditorium
PT High School Orchestra 3:40 PM Auditorium
PT Middle School Fusion 89 4:00 PM Auditorium
PT Middle School Choir 4:15 PM Auditorium
PT High School Rowdy Rhythm (Choir) 4:45 PM Auditorium
ROOM 100 (A Cappella Group) 5:15 PM Auditorium
PT Middle School Band 5:45 PM Auditorium
PTHS Concert Band and Wind Symphony 6:15 PM Auditorium
PTHS Jazz Band 6:45 PM Auditorium
Winterguard 7:15 PM AHN Arena
Indoor Percussion 7:45 PM AHN Arena
PTHS Marching Band 8:00 PM AHN Arena
January 30, 2027
Saturday Morning Set Up
Start Time: 9:00am
End Time: 12:00pm

Set up cafeteria, 50/50 raffle area, greeters tables, take-out area, basket tables, dessert and drink areas; Report to HS Cafeteria

Available Spots
8 remaining:  
January 30, 2027
Basket Security - Early Morning
Start Time: 9:00am
End Time: 11:30am

Sit in the LGI with the baskets.

Available Spots
1 remaining:  
January 30, 2027
Basket Security - Afternoon
Start Time: 11:30am
End Time: 2:00pm

Sit in the LGI with the baskets.

Available Spots
January 30, 2027
Dessert Pick-up and Transport
Start Time: 10:00am
End Time: 12:30pm

Drivers to help transport desserts on Saturday morning at 10 am. Location TBD to the high school. The desserts must lay flat and can only be stacked two high. Best if you have a larger SUV type vehicle (with flat fold-down seats - no open bed trucks). Susan Tsou Lead.

Available Spots
3 remaining:  
January 30, 2027
Kitchen Cook Shift 1
Start Time: 8:00am
End Time: 12:00pm

Cooking Sauce & Noodles; Report to HS Kitchen. Michelle Chenevert Lead

Available Spots
4 remaining:  
January 30, 2027
Kitchen Cook Shift 2
Start Time: 12:00pm
End Time: 4:00pm

Cooking Sauce & Noodles; Report to HS Kitchen. Michelle Chenevert Lead

Available Spots
4 remaining:  
January 30, 2027
Kitchen Cook Shift 3
Start Time: 4:00pm
End Time: 7:00pm

Cooking Sauce & Noodles; Report to HS Kitchen. Michelle Chenevert Lead

Available Spots
4 remaining:  
January 30, 2027
Kitchen Cook Shift 4
Start Time: 7:00pm
End Time: 10:00pm

Finish up in kitchen; Package leftovers; Report to HS Kitchen. Michelle Chenevert Lead

Available Spots
4 remaining:  
January 30, 2027
Dish Washer
Start Time: 7:00pm
End Time: 9:30pm

Assist Cafeteria Staff running pans and service items through dishwasher. Michelle Chenevert lead

Available Spots
1 remaining:  
January 30, 2027
Sauce Slinger Eat In Shift 1
Start Time: 1:00pm
End Time: 4:30pm

Prepare plates for eat in diners; Report to HS Kitchen. Michelle Chenevert Lead

Available Spots
4 remaining:  
January 30, 2027
Sauce Slinger Eat In Shift 2
Start Time: 4:30pm
End Time: 8:00pm

Prepare plates for eat in diners; Report to HS Kitchen. Michelle Chenevert lead.

Available Spots
4 remaining:  
January 30, 2027
Sauce Slinger Take Out Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Prepare carry out containers for Take Out Diners; Report to HS Kitchen. Michelle Chenevert Lead.

Available Spots
2 remaining:  
January 30, 2027
Sauce Slinger Take Out Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Prepare carry out containers for Take Out Diners; Report to HS Kitchen. Michelle Chenevert Lead.

Available Spots
2 remaining:  
January 30, 2027
Desserts - Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Cut Desserts, place on either cart for dining room or in take out containers; Report to Dessert Room. Susan Tsou Lead

Available Spots
3 remaining:  
January 30, 2027
Desserts - Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Cut Desserts, place on either cart for dining room or in take out containers; Report to Dessert Room. Susan Tsou Lead

Available Spots
3 remaining:  
January 30, 2027
Salads/Rolls Shift 1
Start Time: 1:00pm
End Time: 4:30pm

Fill orders for Eat-In and Take-out Salads and rolls; Report to HS Kitchen. Lead TBD

Available Spots
1 remaining:  
January 30, 2027
Salads/Rolls Shift 2
Start Time: 4:30pm
End Time: 8:00pm

Fill orders for Eat-In and Take-out Salads and rolls; Report to HS Kitchen. Lead TBD

Available Spots
1 remaining:  
January 30, 2027
Beverage Station Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Restock drinks and prepare & restock coffee table as needed in Cafeteria at bottom of steps; Report to Coffee Table. Lead TBD

Available Spots
1 remaining:  
January 30, 2027
Beverage Station Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Restock drinks and prepare & restock coffee table as needed in Cafeteria at bottom of steps; Report to Coffee Table. Lead TBD.

Available Spots
1 remaining:  
January 30, 2027
Waiter Management Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Supervise/Manage students in Cafeteria to wait and clear tables and keep dining room running efficiently; Report to HS Cafeteria. Colleen Boland lead

Available Spots
2 remaining:  
January 30, 2027
Waiter Management Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Supervise/Manage students in cafeteria to wait and clear tables and keep dining room running efficiently; Report to HS Cafeteria. Colleen Boland lead

Available Spots
2 remaining:  
January 30, 2027
Dining Room Host/Hostess Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Greet guests, collect tickets at Eat In Entrance; Fill in order sheet; and assign parties to tables; Report to Eat In Entrance. Kelly Raitano Lead

Available Spots
4 remaining:  
January 30, 2027
Dining Room Host/Hostess Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Greet guests, collect tickets at Eat In Entrance; Fill in order sheet; and assign parties to tables; Report to Eat In Entrance. Kelly Raitao Lead

Available Spots
4 remaining:  
January 30, 2027
Take-out Orders Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Collect tickets at Take Out entrance; Fill in order sheet; Distribute Take-out orders to diners; Report to HS Lobby. Lead TBD

Available Spots
2 remaining:  
January 30, 2027
Take-out Orders Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Collect tickets at Take Out entrance; Fill in order sheet; Distribute Take-out orders to diners; Report to HS Lobby. Lead TBD

Available Spots
3 remaining:  
January 30, 2027
Cashiers Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Distribute pre-sale tickets, sell walk-in tickets & count tickets sold; Report to HS Lobby. Julie Collins and Molly McNally lead

Available Spots
4 remaining:  
January 30, 2027
Cashiers Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Distribute pre-sale tickets, sell walk-in tickets & count tickets sold; Report to HS Lobby. Julie Collins and Molly McNally lead.

Available Spots
2 remaining:  
January 30, 2027
Basket Ticket Sales Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Sell basket tickets; Report to basket tables. Julie Collins and Molly McNally lead.

Available Spots
4 remaining:  
January 30, 2027
Basket Ticket Sales Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Sell basket tickets; Report to basket tables. Julie Collins and Molly McNally lead.

Available Spots
4 remaining:  
January 30, 2027
50/50 Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Outgoing folks needed to sell 50/50 tickets throughout venue; Report to HS lobby 50/50 Table. Mandy Feitt Lead

Available Spots
2 remaining:  
January 30, 2027
50/50 Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Outgoing folks needed to sell 50/50 tickets throughout venue; Report to HS lobby 50/50 Table. Mandy Feitt Lead.

Available Spots
2 remaining:  
January 30, 2027
Performance Management Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Supervise/Manage students in performance areas to keep flow of performers and monitor students in performance area; Report to HS lobby. Julie Collins lead.

Available Spots
1 remaining:  
January 30, 2027
Performance Management Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Supervise/Manage students in performance areas to keep flow of performers and and monitor students in performance area; Report to HS lobby. Julie Collins lead.

Available Spots
1 remaining:  
January 30, 2027
Blackbox Monitor Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Assist in the Black Box as needed and monitor interactive music activities and children participating. Report to Black Box theater. Lead TBD

Available Spots
1 remaining:  
January 30, 2027
Blackbox Monitor 2
Start Time: 5:00pm
End Time: 8:00pm

Assist in the Black Box as needed and monitor interactive music activities and children participating. Report to Black Box theater. Lead TBD.

Available Spots
1 remaining:  
January 30, 2027
End of Night Inventory Relocation Driver
Start Time: 9:30pm
End Time: 10:30pm

Drivers with SUVs/Trucks needed to relocate leftover M&M inventory to Julie Collins' house.

Available Spots
2 remaining:  
January 30, 2027
End of Night Sales/Donation Crew
Start Time: 5:00pm
End Time: 9:00pm

Conduct end of night sales and donation of leftovers to Meals on Wheels; Report to HS Lobby or Kitchen. Julie Collins lead.

Available Spots
2 remaining:  
January 30, 2027
Basket Distribution to Winners
Start Time: 8:00pm
End Time: 10:30pm

Notify winners/distribute baskets; Report to basket tables. Heather Mazzotta and Mylaina Sherwood Lead.

Available Spots
6 remaining:  
January 30, 2027
Concession Sales and Passport Collections - Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Sell candy concessions and collect kids completed passports and distribute trinket prizes. Report to the lobby. Julie Collins lead.

Available Spots
1 remaining:  
January 30, 2027
Concession Sales and Passport Collections - Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Sell candy concessions and collect kids completed passports and distribute trinket prizes. Report to the lobby. Julie Collins lead.

Available Spots
1 remaining:  
January 30, 2027
Photographer Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Take pictures throughout entire venue. Julie Collins lead.

Available Spots
1 remaining:  
January 30, 2027
Photographer Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Take pictures throughout entire venue. Julie Collins lead.

Available Spots
1 remaining:  
January 30, 2027
Floater Shift 1
Start Time: 2:00pm
End Time: 5:00pm

Filling areas of need as directed - APPRECIATED!

Available Spots
1 remaining:  
January 30, 2027
Floater Shift 2
Start Time: 5:00pm
End Time: 8:00pm

Filling areas of need as directed - APPRECIATED!

Available Spots
1 remaining: